PMO For a major transformation programme

Sia Partners UK supported our client with the setting up a new PMO to help them overcome their PMO Challenges. Find out more about what we did, and the impact this had on our client...

Challenge

Sia Partners UK was asked to support an end-to-end business transformation programme for an international oil & gas operator and faced three PMO challenges:

  • Challenge 1: Designing, constructing, then implementing a transformational change programme which required a high-degree of control and assurance from stakeholders at different levels from the CEO downwards
  • Challenge 2: Our client had no prior experience of business change and the internal PMO capability was geared towards the management of capital programmes and projects
  • Challenge 3: The additional complication faced was the extensive, pan-continental reach the PMO had to serve in the latter stages – stretching from Western Europe, though Central Europe, onto the Middle East and Asia – and driving forward an integrated programme of work across multiple time zones to achieve a common end state on a defined time line

Approach

Sia Partners UK set up a robust governance structure, with clearly defined roles and responsibilities. We developed and deployed a PMO Manual outlining all project management processes across the programme, ensuring that all teams where aligned and were responsible for setting up an efficient reporting structure at various levels (team, workstream, programme, geography).

Sia Partners UK monitored progress against targets, including benefits realisation, and ensured alignment with other initiatives. We built and maintained an integrated plan whilst supporting all programme teams in improving their individual plans.

We supported our client by actively managing risks and issues, and devising effective risk mitigation strategies. We managed internal programme communications across all teams and geographies and finally led the transfer of knowledge to the main organisation and the transition to business as usual.

Results

The PMO effectively integrated, drove and directed numerous workstreams during an initial high-level analysis and design phase before extending to becoming a centralised PMO supported by Regional Project Support Offices (PSOs) during the implementation phase.

As such, the programme was completed on time, budget and quality. A number of PMO processes, tools and templates used in the programme were standardised and used by other projects by the client’s organisation.

Our Client’s staff benefited from working alongside the Sia Partners UK team on a part-time or full-time basis for the duration of the programme, and through the end of programme transfer of knowledge and capability. This ensured that further improvements could be self-sustaining.

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Get in touch

To find out more about how Sia Partners UK can support your business transformation programmes and help you build your internal capability, please get in touch. We would love to hear from you.

We can be contacted on +44 20 7933 9333 or ukcontact@sia-partners.com.

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